PJL Bylaws

LEAGUE BY-LAWS

PERRY JUNIOR LEAGUE

 

I.

General Powers

The Board of Directors shall manage the business affairs and the funds of Perry Junior League.

 

II.

Organization/Mission

Perry Junior League, Inc. (hereinafter also referred as “League”) is a private not-for-profit organization incorporated within the state of Georgia, in the city of Perry.  The mission of Perry Junior League shall be to provide baseball and softball playing opportunities to area youth, implant in its players the ideas of good sportsmanship, honesty, loyalty, courage, and respect for authority so that they grow to be good, decent, healthy, and trustworthy citizens.

 

III.

Board of Directors

The Board of Directors shall consist of seven (7) voting Directors.  Each appointed Director shall hold office for at least (2) years or until a qualified successor is elected by a majority vote of the current voting Board of Directors.  Any member or parent in good standing with the League or community may be appointed to fill a Director’s position.  Any elected or appointed (interim) member of the Board of Directors who shall absent him/herself from (2) consecutive Board meetings, unless previously excused by the President, may be deemed to have resigned as a member of the Board of Directors and may be replaced in accordance with the provisions stated in these Bylaws.  The Board of Director’s shall have the power to remove any Director of the League at any regular Board meeting by an affirmative vote of at least two-thirds of the existing Board.  A Director may be removed for any reason of documented conduct not in the best interest of the League, or for failure, refusals, or inability to perform the official duties of the office.  The Board shall serve without financial compensation with the exception that children of the Board shall play for free for the term of office.   

 

Voting Board Positions

 

President – Corey Jones

Vice President – Amy Dixon

Girls Director – Cindy Neal

Boys Director – Derek Peters

Secretary – Lydia Gordon

Facilities Director – Jeremy Bennett

Policies and Procedures & Head Umpire – Joey Hendricks

 

Executive Team (Voting Members):

 

Duties and Powers:

 

President:

The duties of the President shall include, but are not limited to:

Presiding at all formal meetings of members and the Executive Committee
Serving as the official representative of the League.
Serving as the tiebreaker vote on the interpretation and intent of the Constitution, Bylaws, and Rules of Play.
Serving as a member and Chairman of the Board of Directors during his/her tenure.
Overseeing all day to day functions of the League.
Filing any necessary state, federal, or other reports or paperwork in a timely manner necessary to maintain the corporate and legal status of the League.
Review, oversight, and approval of all duties assigned to other elected Officers that affect the proper management of the League.
Assisting in all functions brought forth by Perry Junior League including registrations, tournaments, fundraisers, etc.

 

Vice President:

In case of the absence or disability of the President, and provided he/she is authorized by the President or Board to so act, the Vice-President shall perform the duties of the President, and when so acting, shall have all the powers of that office, and shall have such other duties as from time to time by be assigned by the President of the Board of Directors
Shall work with the Safety Officer to investigate all reported injuries to players, managers, coaches, or spectators and to file any necessary and appropriate Injury Reports and Insurance Claims.
Shall work with the Secretary and Treasurer to obtain sufficient and necessary insurance policies for the League.
Shall, along with the Directors of Baseball and Softball, be responsible for the preparation of the game schedules for each league and age division and the accompanying umpire schedules.

                                                                                                  

 

Boy’s Director:

The duties of the Boy’s Director shall include, but are not limited to:

Performing all duties and exercising all powers for the Baseball program.
Becoming the acting liaison for the coaches and managers in the baseball program and reporting all necessary information to the Board of Directors.
Assisting all coaches and managers in day to day functions of the baseball program.
Serving as a member of the Board of Directors during his/her tenure as Boy’s Director.
Keeping up to date with the rules and regulations brought forth by Dixie Youth Baseball.
Serving on the Executive Committee and on the Grievance Committee for the tenure of this position.
Assisting in all functions brought forth by Perry Junior League including registrations, tournaments, fundraisers, etc.

 

Girl’s Director:

The duties of the Girl’s Director shall include, but are not limited to:

Performing all duties and exercising all powers for the Softball program.
Becoming the acting liaison for the coaches and managers in the softball program and reporting all necessary information to the Board of Directors.
Assisting all coaches and managers in day to day functions of the softball program.
Serving as a member of the Board of Directors during his/her tenure as Girl’s Director.
Keeping up to date with the rules and regulations brought forth by Dixie Softball Organization.
Serving on the Executive Committee and on the Grievance Committee for the tenure of this position.
Assisting in all functions brought forth by Perry Junior League including registrations, tournaments, fundraisers, etc.

 

Secretary:

The duties of the Secretary shall include, but are not limited to:

Contact all Board members and notify them of meetings.
Record and publish the minutes of all meetings.
Maintain an official record of all Board of Directors’ meetings and activities.
Help prepare coaches packets, folders, and handouts and assist League Directors with registration information and procedures.
Be present for all meetings including drafting of regular season teams as well as all-star team selection.
Keep track of the coach’s seniority list.
Be responsible for all official Perry Junior League Documents.
Assisting in all functions brought forth by Perry Junior League including registrations, tournaments, fundraisers, etc.

 

Facilities Director:

The duties of the Facilities Director shall include, but are not limited to:

Manage facility service providers.
Oversee overall safety, maintenance, cleanliness, and sanitation of entire facility.
Liaison with groundskeeper and other service providers.
Report areas in need of repair and conduct minor repairs and maintenance.
Visit facilities off hours to determine playability of fields.
Assisting in all functions brought forth by Perry Junior League including registrations, tournaments, fundraisers, etc.

 

Policies and Procedures:

The duties of the Policies and Procedures Director shall include, but are not limited to:

 

Establishing and chairing a Grievance Committee for the resolution of any member or team disputes and protests.
Keeping By-Laws up to date and communicating any changes needed to the Board of Director’s.
Keeping up to date with current rules and regulations set forth by Dixie Youth Baseball and Dixie Softball Organization and working with both the Boys and Girls directors to establish and post league optional rules that may vary from Dixie League Play.
Becoming familiar with Boys and Girls Umpires.
Serve on the Board of Director’s and Grievance Committee during tenure as Policies and Procedures Director.
Assisting in all functions brought forth by Perry Junior League including registrations, tournaments, fundraisers, etc.

Shall work with the Executive Board members to investigate all reported injuries to players, managers, coaches, or spectators and to file any necessary and appropriate Injury Reports and Insurance Claims.
Investigate any reports of unsafe or hazardous conditions at the park and determine steps to correct said condition. 
Make known his recommendations of needed repairs to the Grounds/Equipment Committee and follow-up to insure the repairs are completed.

Treasurer: (Non Voting): Tina Wilson

The duties of the treasurer shall include, but are not limited to:

Accounting monthly for all dues and moneys collected by the League, which includes providing monthly bank statements to the President and during board meetings.
Accounting monthly for all disbursements made by the League.
Having custody of cashbox and any other petty cash managed by the League.
Depositing all money of the League in such bank as shall be specified by resolution of the Board of Directors. 
Collecting of all dues and money owed the League.
Account for all expenses as well as any income from dues, concessions, and fundraising activities.
Serve as a non-voting member of the Board of Directors during his/her tenure as treasurer.
Assisting in all functions brought forth by Perry Junior League including registrations, tournaments, fundraisers, etc.

 

IV.

Park Committees: Duties and Powers

 

Managers Committee:

Shall consist of three (3) members including one Executive Team member that will provide oversight and direction to the group.

Responsibilities:

 

Recruit and accept applications for League Commissioners, managers, and coaches for the new season.
Assist Baseball/Softball Directors with selecting current season coaches.
Assist the Vice-President, Baseball /Softball Directors to arrange and conduct a Managers meeting with all managers prior to the start of a new season.
During the playing season, shall observe the conduct of the managers and coaches to insure all League policies and Dixie Youth Rules and Regulations are being followed.
Investigate complaints concerning managers and coaches and make a report to the President or the Board of Directors.
Maintain a copy of the official Dixie Youth book of Rules and Regulations and assist the Vice-President, Baseball or Softball in communicating all rules, including any Park rules, to the managers in each age division and to the umpires prior to the start of a new season.
Insure the attendance of each manager at any seminars or other training that may be required by the Board of Directors.

 

Grounds and Equipment Committee:

 

Shall consist of four (4) members and be provided oversight and direction by the Facilities Director.  One member shall be designated the Equipment Manager.
Shall be responsible for the care and maintenance of the playing fields, buildings, fences, parking lots, and grounds.
Shall work with the managers and coaches to insure that they understand the proper procedures for preparing the playing field before each game and maintaining the playing field after a game.
Report to the Board of Directors the need for supplies, equipment, or repairs necessary for the care and maintenance of the fields, etc.
Maintain all field Equipment in field houses.
Distribute and collect playing equipment (helmets, catching gear, balls, etc.) to each manager.

 

Fundraising Committee:

Shall consist of three (3) members; one of whom shall be designated the Fundraising Manager.
Shall investigate ways and methods to raise funds for the League including team sponsorships.
Shall review and evaluate projects for raising money including raffles and other fund-raising activities.
Shall supervise any approved fund-raising activities and deliver all funds to the Treasurer for deposit into the League account.
Maintain a list of sponsors of the League.
Shall provide a list to the Vice-Presidents, Baseball and Softball, of all sponsors that are sponsoring teams to insure the placement of names on the team uniforms.
Plan and coordinate the Opening Day Ceremonies including contacting vendors, speakers, guests, etc.

 

V.

Exclusive Powers

The Board of Directors shall have the following exclusive powers.

Enforcement of the penalties for violation of the League rules.
Prescribe additional duties for any of the Directors in addition to those set forth in these Bylaws.
To set fees and criteria for membership and sponsorship at its discretion.
The Board, in addition to the foregoing specific powers, shall have the power to manage all affairs of the League and to act on any and all questions relating in manner whatsoever thereto, and to make all contracts necessary for the proper transaction of all League business, upon a vote of not less than two-thirds.
Be responsible for the preparation of annual IRS reports, including the hiring of a CPA if necessary.
The majority of members of the Board of Directors shall constitute a quorum at any

meeting and the majority vote of those present shall govern except during special circumstances set forth by the President of the Board.